Senior Secretary - Group Admin - Senior Associate - Hong Kong
Key Responsibilities:
- Administrative Support:
- Provide comprehensive administrative support to the General Counsel and the legal team.
- Manage calendars, schedule meetings, and organize appointments to ensure optimal time management.
- Prepare and edit correspondence, legal documents, and presentations as required.
- Coordinate travel arrangements, including booking flights, accommodations, and itineraries.
- Group Administration:
- Assist in the preparation of the legal team's budget.
- Track expenses and ensure adherence to budgetary constraints.
- Organize and maintain electronic and paper filing systems, ensuring documents are easily accessible.
- Assist in preparing reports, agendas, and meeting minutes for the legal team.
- Communication and Liaison:
- Act as a liaison between the legal team and other departments or external partners.
- Screen and direct phone calls, emails, and correspondence to the appropriate parties.
- Facilitate effective communication within the legal team and with other stakeholders.
- Confidentiality and Compliance:
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Ensure compliance with company policies and procedures, as well as legal and regulatory requirements.
Qualifications:
- Proven experience in an administrative or secretarial role, preferably within a legal environment.
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Excellent written and verbal communication skills in both English and Chinese.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with legal terminology and processes is an advantage.
- High level of discretion and confidentiality.
- Ability to work independently as well as part of a team.
- Strong attention to detail and problem-solving skills.
- Previous experience supporting senior executives or legal professionals is desirable.
Job Profile Summary
At PwC, our people in legal services offer comprehensive legal solutions and advice to internal stakeholders and clients, maintaining compliance with regulations and minimising legal risks. These individuals provide strategic guidance and support across various industries.
Those in legal support at PwC will provide assistance to lawyers and legal teams in a variety of administrative and research tasks. Your work will involve drafting legal documents, organising, and maintaining files, and coordinating with clients and other parties involved in legal proceedings. You will be responsible for conducting legal research, gathering evidence, and contributing to the preparation of cases, enabling the smooth functioning of the legal process.
Job Description
Driven by curiosity, you are a reliable, contributing member of a team. In our fast-paced environment, you are expected to adapt to working with a variety of clients and team members, each presenting varying challenges and scope. Every experience is an opportunity to learn and grow. You are expected to take ownership and consistently deliver quality work that drives value for our clients and success as a team. As you navigate through the Firm, you build a brand for yourself, opening doors to more opportunities.
Examples of the skills, knowledge, and experiences you need to lead and deliver value at this level include but are not limited to:
Apply a learning mindset and take ownership for your own development.
Appreciate diverse perspectives, needs, and feelings of others.
Adopt habits to sustain high performance and develop your potential.
Actively listen, ask questions to check understanding, and clearly express ideas.
Seek, reflect, act on, and give feedback.
Gather information from a range of sources to analyse facts and discern patterns.
Commit to understanding how the business works and building commercial awareness.
Learn and apply professional and technical standards (e.g. refer to specific PwC tax and audit guidance), uphold the Firm's code of conduct and independence requirements.
Disclaimer
The PwC China (including Mainland China, Hong Kong, Macau) does not accept unsolicited resumes from search firm recruiters. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of PwC China (including Mainland China, Hong Kong, Macau). PwC China (including Mainland China, Hong Kong, Macau) is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under the local law.